Minutes for the ESCG AGM 2024
25th March 2024, AGM
Attendance:
The meeting was held in person, in Leeds, and had over 25 people in attendance, including: Anthony Blue Carter (ABC), Anna Herlihy (AH), Thomas Hitchings (TH), Josh Morris (JM), Ben Tragheim (BT), Phillippa Partridge (PP), Rebecca Clulow (RC), Julia Gasol (JG), Rachael Wilkinson (RW), Sam Lewis (SL),Olivia Breen (OB), Jake Hill (JH), Eliza Dempsy (ED), Alex Browne (AB), Natalie Johnson (NJ), Evie Ladbrook (EL).
1. Formalities
1.1. Acceptance of Agenda
The agenda was proposed by SL and seconded by AH.
1.2. Apologies for Absence
Apologies were received from Stephen Brown.
1.3. Acceptance of the minutes from the AGMheld on 3rd April 2023 in Sheffield
(Previous minutes can be found here: https://escg.crystallography.org.uk/agm-april-2023-minutes)
These were proposed by JH and seconded by OB.
1.4. Matters Arising
No matters arising were presented
2. Reports
2.1. Chair’s Report
The first ever (early stage crystallographers group) ESCG satellite meeting was held in Leeds this year, and featured over 80 registered attendees. There was a positive abstract submission with 16 talks and about 30 posters accepted. Tom and Julia were thanked for being on the planning committee this year and doing a fantastic job of organising everything.
Name change from YCG has worked well, the website (including URL) and Twitter branding have been updating. There are still some small references to the YCG but these are being phased out as they are found. We hope that the new name works well for years to come and, along with the constitution changes last year, help promote inclusivity.
We have a lot of outgoing committee members this year, and I’d like to thank everyone who served on the committee: Tom, Anna, Josh, Julia, Ben, Aly and Philly.
2.2. Secretary’s Report
The YCG bank account is currently undergoing recovery after going dormant due to inactivity during the pandemic. Currently holds £537.33.
The ESCG now has an established fund in the BCA accounts ring fenced for ESCG activities, following a vote on this at the last AGM. This give somewhere for our recovered funds to land when we get access to these again. This currently holds £0.
Notionally the BCA may support and fundraising activity of some kind. And of course, all donations are welcome.
If anybody has any ideas for ways in which we can raise funds, please let a member of the committee know.
As far as I’m aware there has been no outreach activities run by the ESCG this year, but we are keen for this to change this year, if anybody has ideas and would like to be involved in any outreach activities please contact a committee member.
3. Elections to Committee
ABC expressed his thanks to all outgoing committee members.
3.1. Election of Chair
ABC is stepping down from the position after two years. One nomination had been received prior to the meeting.
- Thomas Hitchings, proposed by RC, seconded by BT.
The nomination was accepted with no objections.
3.2. Election of Secretary/Treasurer
TH is stepping down from the position after two years(one of these years was acting Sec/treasure with NP). No nominations had been received prior to the meeting.
- Olivia Breen nominated; AC proposed JG seconded.
Nomination accepted with no objections.
3.3. Webmaster
AH is stepping down from the position after four years. No nominations had been received prior to the meeting.
- Eliza Dempsey, proposed by AH seconded by AB.
3.4. Election of the CCG (Chemical Crystallography Group) Representative
JM is stepping down from the position after two years. There was one nomination for the role.
- Stephen Brown, proposed by TH, seconded by SL.
The nomination was accepted with no objections.
3.5. Election of the PCG (Chemical Crystallography Group) Representative
BT is stepping down from the position after two years. There was one nomination for the role.
- Evie Ladbrook proposed by BT, seconded by JH.
The nomination was accepted with no objections.
3.6. Election of the IG (Industrial Crystallography Group) Representative
JG is stepping down from the position after two years. There was one nomination for the role.
- Jess Metheral, ABC proposed, seconded by NJ.
The nomination was accepted with no objections.
3.7. Election of up to two Ordinary Members
RC and LB are stepping down from their positions after two years. There were three nominations for the role.
- Stephen Brown – already elected to CCG position.
- Ben Tragheim, proposed by ABC seconded by EL.
- Kate AC proposed, AH seconded.
The nominations were accepted with no objections.
7. Any Other Business
There was no other business.
8. Close
ABC called the meeting to a close. Those present were thanked for attending the first ESCG AGM.