Agenda for the ESCG AGM 2024
25th March 2024, University of Leeds

1. Formalities
   1. Acceptance of Agenda
   2. Apologies for Absence
   3. Minutes from the AGM held on 3rd April 2023 in Sheffield (Previous minutes can be found here: https://escg.crystallography.org.uk/agm-april-2023-minutes/)
   4. Any Matters Arising
2. Reports
   1. Chair’s Report
   2. Secretary’s Report
3. Elections to Committee
   1. Chair
   2. Secretary/Treasurer
   3. Webmaster
   4. CCG (Chemical Crystallography Group) Representative
   5. IG (Industrial Group) Representative
   6. PCG (Physical Crystallography Group) Representative
   7. 2 ordinary member positions
4. Any other business
5. Close

 

Committee Roles

We’re looking to appoint several new members to replace committee members at the end of their tenure! All positions are two-year terms. We’ll organise any hustings and votes for the AGM! The current roles that are vacant for the committee are as follows:

• Chair
• Secretary/Treasurer
• Webmaster
• CCG (Chemical Crystallography Group) Representative
• IG (Industrial Group) Representative
• PCG (Physical Crystallography Group) Representative
• 2 ordinary member positions

 

All roles typically involve taking part in the planning of the ESCG satellite meeting, which includes deciding plenary and keynote speakers (through committee discussion), chairing sessions within the meeting, organising the flash presentation session and judging the ESCG poster session. But additional responsibilities are as follows:

Chair (outgoing: Anthony Carter) Ensure the smooth running of the committee which includes emailing committee to check the progress of the meeting as well as delegating tasks to members of the committee. The chairperson also chairs the committee meetings, AGM and attends BCA council meetings in order to feedback information between the two committees. The chairperson may be required to represent the ESCG in an official capacity (e.g. awarding the Lonsdale lecture)

Deputy Chair (Rebecca Clulow). Helps the chair to ensure the smooth running of the committee which includes emailing committee to check the progress of the meeting as well as delegating tasks to members of the committee. In the chairperson’s absence, the deputy chairperson may be required to chair the committee meetings, AGM and attend BCA council meetings in order to feedback information between the two committees. The deputy chairperson may be required to represent the ESCG in an official capacity (e.g. awarding the Lonsdale lecture)

Secretary/Treasurer (outgoing: Thomas Hitchings)  Minutes and prepares the agenda for committee meetings and AGMs, the role may also involve sending emails or setting up polls to determine committee consensus. The role also involved managing the ESCG accounts.

Webmaster (outgoing: Anna Herlihy) Runs and maintains the ESCG Website and social media channels. They are also involved in group branding and publicising group activities. They will also be involved in any other ESCG related discussions and can offer their support for specific tasks.

Equality and Diversity Officer (Sam Lewis). The E&D officer acts to promote equity, diversity and inclusion within the YCG and any meetings the YCG is involved in planning. This role was a new position added in 2019, so there is plenty of scope for this role to be further developed. The previous officers’ focus has been on meeting accessibility and the change of the name from YCG to ESCG passed at the 2022 AGM. They will also be involved in any other ESCG related discussions and can offer their support with specific tasks.

Chemical Crystallography Group (CCG) representative (outgoing: Josh Morris). The CCG-ESCG rep liaises between the ESCG and CCG Committees, communicating the important information on issues that concern both. The two-year role typically involves contributing to 3-4 meetings (often online) per year for each Committee and, where possible, the CCG’s annual Autumn meeting and the Annual General Meetings at the BCA Spring Meeting.

IG representative (outgoing: Julia Gasol-Cardona). The two-year IG-ESCG representative role involves attending IG committee meetings (normally around 3-4 per year) and communicating information between the two groups. There is also the opportunity to get involved with IG related activities, such as planning meetings and supporting the IG sessions at the BCA spring meeting.

Physical Crystallography Group representative (outgoing: Ben Traghiem). The two-year PCG-ESCG representative role involves several important responsibilities, including: aiding with the organisation of the annual ESCG satellite meeting; attending and contributing to several PCG focused and ESCG focused meetings throughout the year, so forming a communications link between the PCG and YCG committees.

Biological Structures Group (BSG) representative (Jake Hill). The BSG-ESCG rep liaises between the ESCG and BSG Committees, communicating the important information on issues that concern both. The two-year role typically involves contributing to 3-4 meetings (often online) per year. There is also the opportunity to get involved with BSG related activities, such as planning meetings and supporting the BSG sessions at the BCA spring meeting.

Ordinary Member (outgoing:  Aly Abdeldaim and Phillippa Partridge ). The main responsibility of the ordinary member is to help with the planning of the ESCG satellite meeting. They will also be involved in any other ESCG related discussions and can offer their support with specific tasks.