AGM April 2025 (minutes)

Minutes for the ESCG AGM 2025

  1. Formalities

1.1 Acceptance of Agenda

The agenda was proposed by Stephen Brown and seconded by Jake Hill

 

1.2. Apologies for Absence

No apologies for absence sent to Olivia Breen

 

1.3. Acceptance of minutes from AGM held on 25th March 2024 in Leeds

Minutes were proposed by Thomas Hitchings and seconded by Eliza Dempsey

 

1.4. Matters Arising

No matters arising were presented

 

  1. Reports

2.1 Chair’s report

This year’s satellite meeting took place in Leeds over two days (14th-15th of April). There was good turnout with 14 contributed talks and 34 posters from ESCG members. There are three joint sessions with other interest groups in the main meeting. Those sessions are the would you publish it session with the CCG, complementary techniques session with the PCG and outreach workshop with the CCG and CCDC.

 

The committee has approved the proposed satellite meeting restructure. There will still be a full day ESCG meeting but it will happen over Monday only and start earlier in the day.

 

The committee now has a LinkedIn Page for the ESCG. Members can now add their membership to their professional profiles and keep up to date with the community.

 

The IUCr are also setting up an early stage committee. Rebecca Clulow is the new chair and can provide more details to anyone interested.

 

A group of early stage crystallographers across Europe are trying to organise a European young crystallographers meeting. The meeting is currently planned to take place in Rennes in December 2025. The invited speakers list has been recently released and there should be travel bursaries available.

 

2.2 Secretary’s report

The YCG bank account has gone dormant and is unable to be accessed. The ESCG now has an established fun in the BCA accounts for ESCG activities. This currently has £0.

 

  1. Elections to committee

3.1. Election of chair

Rebecca Clulow is stepping down from the position after two years. No nominations had been received prior to the meeting.

 

  1. Sam Lewis nominated; proposed by Stephen Brown, seconded by Evie Ladbrook

 

Nomination accepted with no objections.

 

3.2 Election of Equality and Diversity officer

Sam Lewis is stepping down from the position after two years. No nominations had been received prior to the meeting. No nominations were received during the meeting however it was agreed that the role could be filled at a later date.

 

3.3 Election of Biological Structures Group (BSG) representative

Jake Hill has held the position for the past two years. No nominations had been received prior to the meeting. No nominations were received during the meeting. Jake Hill is happy to continue to be the BSG representative until someone else is found.

 

  1. Jake Hill nominated; proposed by Olivia Breen, seconded by Sam Lewis

 

Nomination accepted with no objections.

 

3.4 Election of up to three Ordinary Members

Kate Michell is stepping down from the position after one year. No nominations had been received prior to the meeting.

 

  1. Celine Beck nominated; proposed by Sam Lewis, seconded by Olivia Breen
  2. Gayathri Manoj nominated; proposed by Stephen Brown, seconded by Olivia Breen
  3. Sam Thompson nominated; proposed by Thomas Hitchings, seconded by Sam Lewis

 

Nominations were accepted with no objections.

 

  1. Any other business

Stephen Brown reminded everyone that flash presentations would be taking place later

 

  1. Close

Thomas Hitchings called the meeting to a close